3 Office Mailing Machines That Increase Output & Efficiency
Mailing machines are not only beneficial to businesses and their internal postage operations, but also to the clients they serve. This is because certain mailing machines eliminate the manual tasks involved with printing, applying postage, and sending outbound mail. Further, mailing machines help increase the quality of the postage, so businesses can often up their game by investing in certain mailing systems.
Some of the most effective office mailing machines that offer the greatest returns comprise of postage meters, pressure seal machines, and address printers. The following are some of the major benefits of each of these office mailing machines for business.
Postage meters are the gold standard among mailing machines for businesses. Some postage meter systems provide a complete in-house mailroom for business postage. Below are some of the primary features of today’s postage meters.
- There is greater workplace efficiency – Small enterprises that have a very low volume of the mailing requirements may not realize a great difference of the place of work efficiency after being introduced to the postage meters. But, businesses with higher mailing needs require the postage meters. There is a need for the postage meters because of its efficiency.
- The mailings expenses are reduced – The prices of sending ordinary emails are much higher than the postage meters. This is because the postage meters are entitled to discounts which are under the USPS rates. When you choose a postage meter, you will be able to calculate the money which will eventually save as compared to using the online stamps.
- Professionalism is improved – The mail which contains the typed address with stamps which are usually personalized portrays how professional a person is. in fact it is advantageous to small businesses who wants to build their reputation to grow. Another benefit of using the postage meters is that it will reduce the risk of mistakes such as failed delivery or misreading. As a result, it will lower the chances of incorrect postage of mail.
Pressure Seal Machines
Pressure seal machines have become essential investments for specific business that send a lot of outbound mail. Below are some of the primary features of today’s pressure sealer machines.
- The preparation of mail is simplified – The pressure seal machine doesn’t require the sealing and separate folding of envelopes. Hence, the time of focusing on the revenue generating projects will be freed. Another benefit of the pressure seal is that it will minimize the overall cost of the mailing process by approximately 50%.
- The storage, buying and custom printing of envelopes will be eliminated – The pressure seal forms comprise of different sizes such as 14 or 11 inch. V-folds, c folds, and z-folds are also available. Therefore, it will meet the specification requirements.
- The mailing process is faster – The documents produced by the pressure seal are sent from the laser printer to the pressure sealing machine. This makes the mailing process to be fast.
- Security and confidentiality are improved – As highlighted above, pressure seals are more effective than the ordinary envelopes. Since each of the mail is self-contained, two confidential documents cannot be inserted into the same envelope. Therefore, a document cannot be a mismatch with an envelope which has a different address.
Address printers can create a personalized envelope which is compelling as well as improving the probability of opening the mail. In addition to the advantage, the following are the major benefits of address printers:
- Address printers can handle various media sizes
- High volume address printer machines can address up to 1,400 envelopes in one hour
- The user can make a decision on how often the printing performance will be able to make automatic wiping when the job is being done
Interested sourcing some of these advanced mailing machines? Visit WalzEQ.com to learn more. Address printers, pressure seal machines, and postage meters are some of the major office mailing machines that can help make a business to become efficient. You can use these mailing machines to help your business grow and provide greater quality service to clients.